Exhibitor Portal

We are looking forward to welcoming you to EATS 2023.

All the resources you need to plan your exhibit and participation at EATS follow below.
EATS trade show

The 21st European Airline Training Symposium (EATS) will take place at the Estoril Congress Centre, Cascais, Portugal with pre-function activity on Tuesday 7th November, and conference and trade show on Wednesday 8th and Thursday 9th November, 2023.

The Works Events BV has been appointed as the official contractor for exhibition services, like shell scheme, graphics, carpet, furnishings, extra power drops and internet etc.

The online Exhibitor Manual can be accessed HERE 

All Exhibitors will receive an email from The Works Events with their own personal login details. If you haven’t received your log-in details please email EATS@theworksevents.com 

If you have any questions regarding exhibition services please email: EATS@theworksevents.com

Exhibition Contractor Information

The Works Events BV
Julianalaan 8, 6191 AM Beek(L), The Netherlands
Tel: +31 46 4420517 • Fax: +31 46 4420518
Email: EATS@theworksevents.com


• Orders received after 4 October 2023 (if still practicable) will be subject to a 20% late order surcharge.

• Orders received after 18 October 2023 (if still practicable) will be subject to a 50% late order surcharge.

Sponsored Delegates

You have an agreed number of airline and ATO contacts included in your exhibitor package who you can invite to the event. These will allow your guests to register at the discounted rate of only €290 per person, which can be paid by you, the exhibitor, or by the Sponsored Delegate. Please complete this form with the details of those you’d like to nominate and return to fiona@halldale.com as soon as possible.

Exhibitor Catering & Hosting

Entertaining delegates at your booth is one ‘magnet’ that you can deploy through the event or on Wednesday 8th November, from 1800 to 1900 at the Exhibitor Hospitality ‘One for the Road.’

PLEASE NOTE: All orders should be submitted 15 business days before the first day of the event. Requests received after the stipulated deadline will be charged an additional 50%.

To download the food and beverage options for your booth please click here. Email your order to scvilarinho@ibersol.com or comercial@sccatering.pt

Exhibitor Schedule

Monday 6th November

1200-2200  Space-only contractor access

Tuesday 7th November

0700-2200  Continued space-only access
1100-2000  All exhibitor build up
1100-1900  Registration open
1600-1730  Pilot Heads of Training Meeting (Invitation only)
1600-1730  Cabin Crew Heads of Training Meeting (Invitation only)
1730-1900 – Icebreaker Reception, sponsored by L3Harris, at the Palacio Estoril Hotel www.palacioestorilhotel.com

Wednesday 8th November
  • 0800-1900 – Registration open
  • 0830-1900 – Exhibition hours
  • 0900-1800 – Conference hours
  • 1800-1900 – Exhibitor Hospitality – “One for the Road”
Thursday 9th November
  • 0800-1800 – Registration open
  • 0830-1745 – Exhibition hours
  • 0900-1800 – Conference hours
  • 1745-2300 – Exhibitor breakdown

Freight & Shipping

Global Logistic Solutions Limited has appointed the following as Official Customs Clearance and Handling Agents for EATS 2023:

Global Logistic Solutions Limited
c/o Spedycargo Transitarios S.A
Via Central de Milheiros 726 – Milheiros
4475-330 Maia
Contact: Mr. Fernando Sousa
Tel: +351 229 993 650
Email: Fernando.sousa@spedycargo.pt

We strongly recommend that you use the official freighters as separate freight can arrive during or after the event. For any questions concerning freight, shipping and customs, please contact – Global Logistic Solutions:

Dale Cawdron
Tel: +44 7931 379083

Roger Walker
Tel: +44 7712 018394

Consignment Instructions

Consignee for NON EU Shipments:

Speedtrade – Show and Events Lda
Via Central de Milheiros 726 – Milheiros
4475-330 Maia, Portugal
Tel: +351 229 993 763
Attn: Fernando Sousa

Consignee for EU Shipments:

Spedycargo Transitarios S.A
Via Central de Milheiros 726 – Milheiros
4475-330 Maia, Portugal
Tel: +351 913 139 130
Attn: Fernando Sousa

Arrival Deadlines

Non EU Shipments EU Shipments Destination
Courier – 24.10.23 Courier – 30.10.23 Spedycargo Warehouse
Groupage – 24.10.23 Groupage – 29.10.23 Spedycargo Warehouse
Airfreight – 27.10.23 Airfreight – 26.10.23 Oporto Airport (OPO)

NOTE: Whilst the above deadlines may seem early, Customs Clearance in Portugal is somewhat lengthy including Customs Inspection. There is also a Public Holiday on 1st November (All Saints Day) which may well adversely affect Customs Clearance times.

EU and Non EU shipments for direct delivery to the Estoril Conference Centre please contact Spedycargo for instructions and deadlines.

Please not that arrivals after the above dates may incur delays and possible additional charges.

EATS Logo Download 

Need the EATS logo for use on websites, emails, social media and any other promotional material? Then click on the folder to download the 2023 set including .png and .eps files. Please ensure you use #EATS2023 and tag @halldalegroup in your social media posts too, so we can share your stories!


Sales & Contracts

For questions regarding your contract, booth location, floor plan etc., please contact your sales representative:

The Americas
Holly Foster
+1 813 994 0191

Rest of the World
Jeremy Humphreys
+44 (0)1252 532009

Exhibitor Support

For questions regarding your booth staff passes, event details or exhibition logistics, please contact:

Fiona Greenyer

Finance & Registration

For questions regarding billing, payments and/or other registration queries:

Alexia Mullen
Finance & Registration Manager
+1 407 322 5605