Exhibitor Portal
We are looking forward to welcoming you to EATS 2023.
All the resources you need to plan your exhibit and participation at EATS follow below.
The 21st European Airline Training Symposium (EATS) will take place at the Estoril Congress Centre, Cascais, Portugal with pre-function activity on Tuesday 7th November, and conference and trade show on Wednesday 8th and Thursday 9th November, 2023.
The Works Events BV has been appointed as the official contractor for exhibition services, like shell scheme, graphics, carpet, furnishings, extra power drops and internet etc.
The online Exhibitor Manual can be accessed HERE
All Exhibitors will receive an email from The Works Events with their own personal login details. If you haven’t received your log-in details please email EATS@theworksevents.com
If you have any questions regarding exhibition services please email: EATS@theworksevents.com
Exhibition Contractor Information
The Works Events BV
Julianalaan 8, 6191 AM Beek(L), The Netherlands
Tel: +31 46 4420517 • Fax: +31 46 4420518
Email: EATS@theworksevents.com
ORDER DEADLINES
• Orders received after 4 October 2023 (if still practicable) will be subject to a 20% late order surcharge.
• Orders received after 18 October 2023 (if still practicable) will be subject to a 50% late order surcharge.
Sponsored Delegates
You have an agreed number of airline and ATO contacts included in your exhibitor package who you can invite to the event. These will allow your guests to register at the discounted rate of only €290 per person, which can be paid by you, the exhibitor, or by the Sponsored Delegate. Please complete this form with the details of those you’d like to nominate and return to fiona@halldale.com as soon as possible.
Exhibitor Catering & Hosting
Entertaining delegates at your booth is one ‘magnet’ that you can deploy through the event or on Wednesday 8th November, from 1800 to 1900 at the Exhibitor Hospitality ‘One for the Road.’
To order food and beverage options for your booth please click here.
Exhibitor Schedule
Monday 6th November
1200-2200 Space-only contractor access
Tuesday 7th November
0700-2200 Continued space-only access
1100-2000 All exhibitor build up
1100-1900 Registration open
1600-1730 Pilot Heads of Training Meeting (Invitation only)
1600-1730 Cabin Crew Heads of Training Meeting (Invitation only)
1730-1900 – Icebreaker Reception, sponsored by L3Harris, at the Palacio Estoril Hotel www.palacioestorilhotel.com
Wednesday 8th November
- 0800-1900 – Registration open
- 0830-1900 – Exhibition hours
- 0900-1800 – Conference hours
- 1800-1900 – Exhibitor Hospitality – “One for the Road”
Thursday 9th November
- 0800-1800 – Registration open
- 0830-1745 – Exhibition hours
- 0900-1800 – Conference hours
- 1745-2300 – Exhibitor breakdown
Freight & Shipping
Global Logistic Solutions Limited has appointed the following as Official Customs Clearance and Handling Agents for EATS 2023:
Global Logistic Solutions Limited
c/o Spedycargo Transitarios S.A
Via Central de Milheiros 726 – Milheiros
4475-330 Maia
Portugal
Contact: Mr. Fernando Sousa
Tel: +351 229 993 650
Email: Fernando.sousa@spedycargo.pt
We strongly recommend that you use the official freighters as separate freight can arrive during or after the event. For any questions concerning freight, shipping and customs, please contact – Global Logistic Solutions:
Dale Cawdron
Tel: +44 7931 379083
dalecawdron@gmail.com
Roger Walker
Tel: +44 7712 018394
roger@rogerwalker.co.uk
Consignment Instructions
Consignee for NON EU Shipments:
Speedtrade – Show and Events Lda
Via Central de Milheiros 726 – Milheiros
4475-330 Maia, Portugal
Tel: +351 229 993 763
Attn: Fernando Sousa
Consignee for EU Shipments:
Spedycargo Transitarios S.A
Via Central de Milheiros 726 – Milheiros
4475-330 Maia, Portugal
Tel: +351 913 139 130
Attn: Fernando Sousa
Arrival Deadlines
| Non EU Shipments | EU Shipments | Destination |
| Courier – 24.10.23 | Courier – 30.10.23 | Spedycargo Warehouse |
| Groupage – 24.10.23 | Groupage – 29.10.23 | Spedycargo Warehouse |
| Airfreight – 27.10.23 | Airfreight – 26.10.23 | Oporto Airport (OPO) |
NOTE: Whilst the above deadlines may seem early, Customs Clearance in Portugal is somewhat lengthy including Customs Inspection. There is also a Public Holiday on 1st November (All Saints Day) which may well adversely affect Customs Clearance times.
EU and Non EU shipments for direct delivery to the Estoril Conference Centre please contact Spedycargo for instructions and deadlines.
Please not that arrivals after the above dates may incur delays and possible additional charges.
EATS Logo Download
Need the EATS logo for use on websites, emails, social media and any other promotional material? Then click on the folder to download the 2023 set including .png and .eps files. Please ensure you use #EATS2023 and tag @halldalegroup in your social media posts too, so we can share your stories!
Contacts
Sales & Contracts
For questions regarding your contract, booth location, floor plan etc., please contact your sales representative:
The Americas
Holly Foster
holly@halldale.com
+1 813 994 0191
Rest of the World
Jeremy Humphreys
jeremy@halldale.com
+44 (0)1252 532009
Exhibitor Support
For questions regarding your booth staff passes, event details or exhibition logistics, please contact:
Fiona Greenyer
fiona@halldale.com
Finance & Registration
For questions regarding billing, payments and/or other registration queries:
Alexia Mullen
Finance & Registration Manager
+1 407 322 5605
Finance:
Alexia@halldale.com
Registration:
registration@halldale.com
